Privacy Policy

1. Introduction

At Agendaire ("we," "our," or "us"), we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and share your data when you use our website and web application (collectively, the "Service").

By accessing or using our Service, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our Service.

This Privacy Policy applies to all users of the Service, including visitors, registered users, and subscribers.

2. Data Controller

Agendaire is responsible for the personal data processed through the Service. If you have any questions about this Privacy Policy or our data practices, contact us using the email provided at the end of this policy.

3. Information We Collect

We collect several types of information to provide and improve our Service:

3.1 Personal Data

While using our Service, we may ask you to provide certain personally identifiable information:

• Identity Data: First name, last name, username, or similar identifier
• Contact Data: Email address, telephone number, billing address
• Profile Data: Your preferences, feedback, and survey responses
• Financial Data: Payment card details (processed securely by third-party payment processors)
• Transaction Data: Details about payments and subscription history

3.2 Application Data

When you use our Service, you may create and store various types of content:

• Notes and notebooks: Text, images, and attachments you create
• Tasks and calendar entries: Scheduling and task management data
• Health tracking data: Vitals, medications, exercise, and wellness information you choose to record
• Financial tracking data: Income, expenses, and budget information you enter
• Journal entries: Personal reflections and diary content
• Contacts and itineraries: People and travel information you store

3.3 Technical Data

We automatically collect certain information when you access our Service:

• Device information: Device type, operating system, browser type and version
• Usage Data: Pages visited, features used, time spent, click patterns
• IP address: Used for security, fraud prevention, and approximate location
• Log data: Access times, error logs, and referring URLs
• Cookies and tracking: As described in our Cookie Policy

3.4 Data from Third Parties

We may receive information about you from third parties, including business partners, marketing partners, social media platforms (if you choose to link your account), and analytics providers.

4. Legal Basis for Processing

We only process your personal data when we have a valid legal basis to do so. The legal bases we rely on include:

• Contract Performance: Processing necessary to provide you with our Service and fulfill our contractual obligations to you.
• Consent: Where you have given clear consent for us to process your personal data for a specific purpose (e.g., marketing communications).
• Legitimate Interests: Processing necessary for our legitimate business interests, such as fraud prevention, security, service improvement, and analytics, provided these interests don't override your rights.
• Legal Obligation: Processing necessary to comply with legal or regulatory requirements.
• Vital Interests: In rare circumstances, processing necessary to protect someone's life.

5. How We Use Your Information

We use the information we collect for the following purposes:

• To provide and maintain our Service: Including creating and managing your account, processing transactions, and enabling features
• To personalize your experience: Customizing content and recommendations based on your preferences
• To communicate with you: Sending service updates, security alerts, and support messages
• To send marketing communications: With your consent, informing you about products, services, and promotions
• To improve our Service: Analyzing usage patterns, conducting research, and developing new features
• To ensure security: Detecting and preventing fraud, abuse, and security incidents
• To comply with legal obligations: Meeting regulatory requirements and responding to legal requests
• To provide customer support: Responding to your inquiries and resolving issues
• To process payments: Managing subscriptions and handling billing
• To enforce our terms: Protecting our rights and the rights of other users

6. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected:

We keep personal data for as long as needed to provide Agendaire, meet legitimate operational or legal requirements, resolve disputes, and protect the Service. Retention can vary by data type and the services used to operate Agendaire.

When you enable a personal AI feature, Agendaire sends only the note text, selected source text, uploaded source file, URL, question, or other context required for that request. Agendaire keeps an owner-only usage record containing the feature, high-level data categories, outcome, and time, but does not copy prompts, source values, files, or AI responses into that record. The platform does not expose the AI provider's retention period; provider-side retention must therefore be treated as undisclosed.

You can request deletion from your account settings or by contacting us. Agendaire records the request and removes user-owned application data through the account-deletion process. Some platform, security, billing, or legally required records may need separate handling or retention.

7. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction:

• Access controls: User-owned records are protected with account-based permissions and role controls.
• Authentication: Private Agendaire areas require an authenticated account.
• Application safeguards: Agendaire validates uploads, restricts administrative functions, and sanitizes user-supplied HTML before display.
• Platform safeguards: Agendaire also relies on the security controls provided by its hosting and infrastructure providers.

No online service can guarantee absolute security. We review and improve safeguards as the Service evolves.

8. Your Data Protection Rights

Depending on your location, you have certain rights regarding your personal data:

To exercise any of these rights, please visit your account settings or contact us at info@agendaire.com.

9. Cookies

We use cookies and similar tracking technologies to collect and track information about your activity on our Service. Cookies are small data files stored on your device.

We use the following types of cookies:

• Essential Cookies: Required for the Service to function properly
• Functional Cookies: Remember your preferences and settings
• Analytics Cookies: Help us understand how you use the Service (with consent)
• Marketing Cookies: Used for advertising purposes (with consent)

You can manage your cookie preferences through our cookie consent banner or your browser settings. For detailed information, please see our Cookie Policy.

10. Third-Party Disclosure

We do not sell, trade, or rent your personal data to third parties. We may share your information with:

• Service Providers: Companies that help us operate our Service (hosting, AI processing when you use an AI feature, payment processing, analytics, email delivery)
• Business Partners: With your consent, for joint marketing or co-branded services
• Legal Authorities: When required by law, court order, or to protect our legal rights
• Business Transfers: In connection with a merger, acquisition, or sale of assets (you will be notified)
• With Your Consent: For any other purpose disclosed to you and with your consent

All third-party service providers are contractually obligated to protect your data and use it only for the purposes we specify.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. These countries may have different data protection laws.

Service providers used to operate Agendaire may process data in different countries. Where required, applicable contractual or legal safeguards are used by the relevant provider or controller for those transfers.

12. Children's Privacy

Our Service is not intended for children under the age of 16. We do not knowingly collect personal information from children under 16 years of age.

If we become aware that we have collected personal data from a child under 16, we will take steps to delete that information promptly. If you believe we have collected information from a child under 16, please contact us at info@agendaire.com.

13. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors.

When we make changes:

• We will update the "Last Updated" date at the top of this policy
• For significant changes, we will notify you via email or prominent notice on our Service
• We may ask for your consent to material changes where required by law

We encourage you to review this policy periodically. Your continued use of the Service after changes indicates acceptance of the updated policy.

14. Complaints

If you have concerns about how we handle your personal data, please contact us first so we can try to resolve your concern.

You also have the right to lodge a complaint with a supervisory authority, particularly in the EU member state of your habitual residence, place of work, or place of alleged infringement.

For US residents, you may contact the Federal Trade Commission (FTC) or your state attorney general's office.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

You may also contact us through our website.

We aim to respond to all inquiries within 30 days.